Family Educational Rights and Privacy Act of 1974 (FERPA)

Student records are maintained under the provision of the Family Educational Rights and Privacy Act of 1974 (FERPA). This federal act seeks to protect students' rights to access and to privacy by limiting access to student records to those persons authorized by the FERPA regulations or by individual students.  Admissions, financial aid, and student service files are retained for five years following the last date of enrollment. 

The College reserves the right to contact a student's parent (or a physician of the student's choice) when, in the opinion of the College, notification is necessary to protect the health, well-being, or safety of a student or other persons. 

Access to Records

Students may inspect all records pertaining to them which are maintained by the College. The only exceptions to this access are those records exempted under FERPA.

• Directory information, as listed in this publication, is public unless the student requests, in writing, to the Registrar that all or part of such information not be published;
• Name, local and home address, telephone numbers, and date of birth;
• Dates of attendance, major field of study, and degrees and awards received; and
• Participation in recognized activities, organizations, and sports (including weight and height or membership on athletic teams).  

Access to any other information, except by persons authorized by the student, is strictly limited in accordance with FERPA regulations.

Reproduction of Records and/or Transcripts

A transcript of credits may be obtained from the Registrar for $8.00. Copies of other documents to which the student has legal access are available to the student at 25 cents per page. Transcripts will be forwarded to other educational institutions, agencies, or firms by the Registrar upon written request of the student. The cost is $8.00, payable in advance. Request for transcripts will usually be processed within two working days; however, during registration periods and immediately following the end of a semester, there may be some delay.

Note: Transcripts will not be released if the student's financial accounts at the College are not fully paid at the time of request.