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Student Records

Student records are maintained under the provision of the Family Educational Rights and Privacy Act of 1974 (FERPA). This federal act seeks to protect students rights to access and to privacy by limiting access to student records to those persons authorized by the FERPA regulations or by individual students.

The College reserves the right to contact a students parent (or a physician of the students choice) when, in the opinion of the College, notification is necessary to protect the health, well-being, or safety of a student or other persons.

Access to Records

Students may inspect all records pertaining to them which are maintained by the College. The only exceptions to this access are those records exempted under FERPA.

  • Directory information, as listed in this publication, is public unless the student requests in writing to the Registrar that all or part of such information not be published:
  • Name, local and home address, telephone numbers, and date of birth;
  • Dates of attendance, major field of study, and degrees and awards received; and
  • Participation in recognized activities, organizations, and sports (including weight and height or membership on athletic teams).

Access to any other information, except by persons authorized by the student, is strictly limited in accordance with FERPA regulations.

Records Maintained by the College

Admissions: All materials submitted on behalf of applicants are maintained by the Admissions Office. Upon final registration, these files are transferred to the Registrars Office.

Academic: Once a student enrolls, all academic records are maintained by the Registrar. Records of academic discipline are held by the Academic Affairs Office.

Community Sites:  Permanent records for all LWC students are kept at the A.P. White Campus.  Copies of records are kept for advising purposes at the regional offices:  Virginia LWC student records, for example, are kept at the Regional Administrative Office in Hazard, Kentucky.  

Financial Aid: All information submitted and collected for the evaluation and disbursement of financial aid is maintained by the Student Financial Services Office. Federal Perkins Loan (formally National Defense Student Loan) files are under the control of the Vice President for Educational Outreach and Student Financial Services.

Student Accounts: Records of student accounts with the College are maintained by the Business Office and are under the control of the Vice President for Administration & Finance.

Career Services: Materials made available by the student for career placement, along with materials collected in the course of career planning consultations, are maintained by the Career Services Office.

Other Non-Academic Records: Information about co-curricular activities and awards, on-campus residence, non-academic disciplinary action, and materials gathered for individual student consultations are maintained by the Student Services Office.

Health and counseling records are covered by additional regulations and are not available for student review. However, students may request that an appropriate professional of their choice be allowed to inspect these records. Health records are kept by the College nurse, and counseling records are kept only by the individual(s) consulted by the student.

Questions and Challenges

Students have the right to question the accuracy of their records. The appropriate person in any of the offices listed below will answer questions and interpret information in the files under their jurisdiction.

Academic Records (classes, grades, etc.)

See Student Academic Complaint Policy or refer to the Student Handbook

Co-Curricular Records (activities, career development, discipline, etc.)

Vice President for Student Services

Financial Aid Records

Vice President for Education Outreach and Student Financial Services

Student Account Records

Vice President for Administration & Finance

If the matter is not resolved by meeting with the appropriate officer, the student may file with that officer a written request for a formal hearing. The hearing will be conducted by a panel appointed by the President of the College.

Further Information

The above policies and procedures are designed in coordination or compliance with the requirements of FERPA. Copies of the complete College policy on records and implementation of FERPA regulations are available for review in the College library and Student Services Office. Students may also request additional explanation and interpretation of the policy.

Personal Information Privacy Policy

Protecting the privacy of students, vendors, and all individuals and entities doing business with Lindsey Wilson are very important to the College.

This Privacy Policy Notice explains the type of information we may have about particular persons and the type of information we sometimes share with others, as well as the type of information we will not share.

Categories of Nonpublic Personal Information Collected by the College

  • Information we receive on applications or other forms.
  • Information we receive from external governmental, financial, testing, or other organizations.
  • Information we receive in processing accounts with us and the transactions in those accounts.

Categories of Nonpublic Information Disclosed by the College

  • Information provided to the College required for verification of financial aid eligibility.
  • Information regarding accounts that need to be available to third-party contractors for collection of delinquent account balances or loans due the College or governmental loan programs.
  • Information requested by an authorized law enforcement process or court order.

Categories of Affiliates and Nonaffiliated Third Parties to Whom the College Discloses Information

The College may disclose certain nonpublic personal information to nonaffiliated third parties as permitted by law. The third party must adhere to the privacy principles pertaining to such information with regard to confidentiality. The exchange of information with these entities is deemed important in order to maximize the accuracy and detail of information reported. Information is provided in the following instances:

  • The student requests the information be sent.
  • Disclosure is required by law.

The College believes that the security and accuracy of nonpublic personal information are confidential and should only be made available to persons who have a need for the information to properly provide services, act upon a request from the student, or to fulfill the employees job responsibility.

Any concerns for the security or accuracy of personal information should be directed to the Colleges Privacy Compliance Officer: Ms. Pamela Mikaelian, by phone at (270) 384-8023, or in writing at Lindsey Wilson College, 210 Lindsey Wilson Street, Columbia, KY 42728.

Reproduction of Records and/or Transcripts

A transcript of credits may be obtained from the Registrar for $5. Copies of other documents to which the student has legal access are available to the student at 25 cents per page. Transcripts will be forwarded to other educational institutions, agencies, or firms by the Registrar upon written request of the student. The cost is $5, payable in advance. Request for transcripts will usually be processed within two working days; however, during registration periods and immediately following the end of a semester, there may be some delay.

Note: Transcripts will not be released if the students financial accounts at the College are not fully paid at the time of request.

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2008 Lindsey Wilson College
210 Lindsey Wilson St. Columbia, Ky 42728
Local: (270) 384-2126
Fax: (270) 384-8200
Toll Free: (800) 264-0138
e-mail: info@lindsey.edu